Assistant Accountant

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Job Description

Accounting staff are expected to demonstrate professionalism, confidentiality, and accuracy while effectively managing responsibilities to meet reporting deadlines. The role requires timely responses to queries, escalation of issues where necessary, and maintaining financial information with a high level of care and attention to detail.

Primary Duties
The Assistant Accountant supports the Finance Manager in financial reporting and accounting across the Group of Companies. Key responsibilities include assigned bank and general ledger reconciliations, maintenance of fixed asset depreciation schedules, and monthly statutory filings.

Accounts Receivable – Audit & Review

Review sales orders and invoices for accuracy against system data and shipment records

Track and document discrepancies and their resolution

Maintain oversight of transactions across multiple accounts

Accounts Receivable – Collections & Monitoring

Maintain and monitor customer accounts, including approved lists and open sales orders

Follow up on outstanding balances and aged items

Manage billing communication and perform account reconciliations

Actively pursue collections to ensure timely recovery of funds

Vessel & Liner Accounts

Prepare and review financial documentation, including invoices, disbursement accounts, and cash reports

Monitor collections and follow up on outstanding balances

Resolve queries and provide financial updates to stakeholders

General Ledger Responsibilities

Prepare and post revenue-related journal entries in line with contractual requirements

Reconcile assigned general ledger accounts

Prepare audit schedules and financial reports

Statutory Filings

Prepare and submit VAT filings and maintain the VAT receivable schedule

Process National Insurance and P.A.Y.E. filings in accordance with requirements

Principals’ Statements of Account

Prepare and manage monthly vessel financial statements, including disbursement and expense reports

Maintain supporting documentation for all statements

Review invoices, resolve discrepancies, and liaise with clients and relevant parties

Pro Forma Invoices & Quotations

Prepare pro forma invoices for vessels in accordance with company policies

Prepare estimates and quotations for services

Collaborate with operations to respond to ad hoc requests in a timely and accurate manner

Additional Responsibilities

Prepare remittances for freight collected on assigned accounts

Provide support within the Accounting Department as needed

Assist with special projects

Participate in rotation of functions to support team coverage

Perform other duties as assigned

Attributes

Must be detail-oriented and capable of managing multiple tasks on a daily basis.

Candidates must have excellent communication skills, both written and verbal to communicate with internal and external customers, locally and internationally

Must be able to work independently with minimal supervision and as part of a team

Experience with account analysis and writing internal reports

Extremely detail oriented, with strong organizational skills

Reliable, highly motivated

Qualifications

University Degree or College Associates Degree in Business or Accounting.

Enrollment in a recognized Professional Accounting Programme

Experience with Quick Books accounting software, Microsoft Office – including Excel, Outlook Express and Word

A sound knowledge of accounting and accounting principles.

Data entry experience

At least 2-3 years of experience in an accounting support role

Assistant Accountant